— For AV, staging, production and event hire businesses

Every event enquiry turned into a checked draft quote, ready for your approval

A fixed-price, two-week build that extracts the event requirements, flags missing information, drafts a quote from your own rate card and logs it for follow-up. Nothing goes to a client until your team approves it.

Check if my business is a fit See the HB Sound & Lighting build

The enquiry problem every production company knows

After nearly thirty years in event production, the pattern is familiar: quote requests arrive without enough detail to price the job, and the missing information costs time.

•A request for PA and lighting arrives with no confirmed venue, load-in access, power, curfew or run sheet.

•Senior staff chase basic details before they can build an accurate price.

•Old quotes and informal rate cards can miss labour minimums, transport, rigging or overtime.

•Unanswered enquiries and quotes waiting for follow-up are hard to track during peak season.

What the Enquiry-to-Quote Sprint builds

01Capture: incoming quote requests arrive in one queue.

02Extract: event date, venue, audience, power, access, load-in, curfew, requested services and budget become a structured brief.

03Check: missing or conflicting information is flagged, and the system prepares questions for the client.

04Draft: a quote is calculated from your own rate card, package rules and labour rates, never invented prices.

05Approve: a person edits and approves the quote before it is issued.

06Track: approved outcomes and follow-up reminders are recorded in the agreed system.

What stays human

The software prepares drafts; people make commitments. Equipment suitability, crew availability, final design and pricing are confirmed by your team. Nothing is issued or booked without an agreed approval step.

Works with your existing tools

Built around the systems you already use, including website forms, spreadsheets, accounting tools and rental platforms such as Current RMS, Rentman, Booqable or HireHop where supported access is available. Exact integrations and permissions are confirmed in writing before a project starts.

Deliverables and acceptance

•One documented enquiry-to-quote workflow, designed and deployed within the agreed two-week Sprint scope.

•Tests against representative past enquiries, using your real business rules and rate card.

•Written acceptance criteria covering extracted fields, missing information, pricing accuracy and human approvals.

•Handover, a team walkthrough and a documented support arrangement.

Pricing

AI Opportunity Audit · $1,250Map your quoting process, assess integrations and receive a written scope. Fully credited against a Sprint booked within 30 days.

Enquiry-to-Quote Sprint · $4,900One workflow built over two weeks under the existing fixed-price AI Workflow Sprint.

Optional ongoing supportUpdates, monitoring and small changes scoped and quoted separately.

Prices in Australian dollars (AUD). Full engagement options.

Related work: HB Sound & Lighting

For Newcastle's HB Sound & Lighting, Revealing Mind AI built the website and an interactive 3D stage designer. It helps customers submit a more complete visual brief for their production enquiry. This is evidence of relevant custom software delivery, not a claim that HB runs this Enquiry-to-Quote Sprint.

Read the project Visit HB Sound & Lighting

Check if your business is a fit

Describe your enquiry and quoting process. Your submission goes into Revealing Mind AI's existing enquiry system for review, not to an automated sales agent.

Common questions

Will it send quotes by itself?No. All outgoing quotes and booking commitments require human approval.

Do we need new software?Not necessarily. We check your current tools and integration access before scoping the build.

What if our pricing is complicated?We model your rate card and escalation rules. Anything it cannot price confidently is flagged instead of guessed.

Are we too small?The Sprint is usually a stronger fit above ten quote enquiries per month or when quoting consumes substantial owner or staff time.